Quinton Davies Limited Privacy Policy

This policy explains how we (Quinton Davies Limited) collect information, what we use the information for, the basis on which we collect it and your rights.

Information we hold is collected and managed by Quinton Davies Limited. We collect information –

• from our website
• from other websites you provide your details to who are permitted to provide your data to us, such as cv/job boards
• provided to us directly by you
• provided by any consultancy company that you work through
• from referees, clients or other sources where required as part of a recruitment exercise or engagement.

Our registered office is 14, Equinox South, Bristol, BS32 4QL. We can be contacted on 01173636060 or admin@quintondavies.com

We manage all data, ensuring compliance with this policy and the data protection rules.

Personal information we collect and hold

• website data – we will collect your name, address, email address, phone numbers, and an outline of your employment history.
• direct data – we’ll collect the same data in line with our website, as well as a detailed employment history and/or cv and other information we may request for applications you may make e.g., professional qualifications/memberships. For temporary or consultancy engagements we may require information on your right to work, the hours you work and information on medical conditions.
• information from clients/referees: we will collect interview feedback from clients, information about temporary engagements you undertake and may obtain references for our clients.

 

How we use and disclose personal information

 

We and third parties may use your personal data for the following purposes:

• providing your details to a client as part of an application by you for a job or temporary assignment. We will notify you before we do this, and will provide this information with your consent.
• to consider you for potential vacancies where you have consented to this. We will not consider you for any potential vacancies where you have requested we do not do so – see below.
• contract administration - where we engage you to fulfil a temporary engagement. We will process your information as required to administer the contract.
• where you are engaged by a third party company as part of a temporary engagement or an assignment we may process information about you for that third party company. We process your information in this circumstance either because we need it for our agreement with the client (and we will process it due to our legitimate interest in doing so) or on behalf of the third party company (and they will confirm the lawful basis for processing it).
• providing you with information about ourselves, the jobs market generally and as part of surveys we conduct from time to time – we will only do this if you have consented to receive such information – see below
• sharing your data with third parties who provide services to us e.g. our IT services provider. We provide this information to these third parties as part of our services to you and our clients and they process data for us. All these providers have contracts with us.

Where we process your data, it is subject to our strict internal policy requirements and data protection regulations.

 

How long will we hold your personal information

We will hold the personal information we use to meet the requirements of our agreements with clients, or you for the period of those agreements and any further period afterwards that we need for regulatory or other legal reasons (such as to defend any claims). This will usually mean that we will hold information for seven years after an agreement ends. Where we process information for a third party we will hold the information for as long as we are required to do so. We will remove any personal information when we no longer need it.

Where we have personal information with your consent, we will hold it for the period the consent remains in force and any other period we need for regulatory or other legal reasons. You may remove your consent at any time.

We delete information about you we no longer need. Please see below in relation to your rights to have data erased, rectified or for you to access it and for you to object to any processing or to transfer it.

 

Your Rights

You have a number of rights in relation to your personal information:

• the right to confirm if we are using data about you and to access details about what we are using and how
• the right to lodge a complaint with the Information Commissioners Office
• the right to request we rectify any inaccurate data corrected
• the right to be forgotten. Which is the right to ask us to delete information about you - if it is appropriate to do so we will
• the right to restrict what we do with data in specific circumstances, including where the accuracy of the data is contested, processing is unlawful but you do not want us to erase the data or if we only need the data to meet legal requirements
• the right to receive the data we hold about you in a format you can use, so you can transfer the data electronically elsewhere

You are also able to withdraw any consent you have provided for use to use your data at any time. This is opting out and the process is set out below.

 

Opting Out

You can opt out of any consent provided to us by unsubscribing from the communications you receive from us. You can also contact us at any time to confirm that you wish to withdraw your consent. If you do not wish us to continue to receive such information from us about potential roles, services or surveys in the future then please let us know by contacting us directly at the address above or by email to admin@quintondavies.com. We do not pass your information to external third parties for direct marketing purposes.

 

General

Your privacy and data protection is very important. We comply with all aspects of the data protection legislation and ensure that any third parties we engage do so. You can find out more about your rights to data from the Information Commissioners Office.

Some data processing may occur in other parts of the European Union (“EU”) or outside of the EU. Wherever data is processed your rights under the Data Protection Regulations will be met and we will ensure that any agreement to process your data ensures this and give you rights in the unlikely event of any security breach.

 

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

Cookies used on our sites

Cookie	What we use them for
_ga	This is used by Google Analytics to calculate visitors, session, campaign data, etc… Expiration time is set to 2 years and it resets each time when visitor hits a page. No personal information or data is stored
_gat	Described by Google as “Used to throttle request rate”(no more information is available about this cookie). Expires in 10 mins
UMB-XSRF-V UMB-XSRF-V-TOKEN UMB_UPDCHK UMB_UCONTEXT_C UMB_UCONTEXT	Used to enable the website administrators to maintain the site.  They are not seen or used by visitors to our site.

 

How to manage cookies

Our cookies do not store financial information, or information which is capable of directly identifying you (such as your name or address). Cookies simply allow our website to retrieve this information in order to personalise and improve your experience of our website.

However, if you wish to restrict, block or delete cookies provided by our site – or any other website - you can use your browser to do this. Each browser is different so check the ‘Help’ menu of your particular browser to learn how to change your cookie preferences, or use the following on your particular browser.

Firefox

• Click on the ‘burger menu’ icon (three horizontal lines, one above each other), within Firefox - this is located to the right of the address bar
• Select Preferences
• Select the Privacy panel from within the pop up
• From the History section, change the “Firefox will” drop down select and “Use custom settings for history
• ”Un-check “Accept cookies from sites”
• Click OK

Google Chrome

• Click on the ‘burger menu’ icon (three horizontal lines, one above each other), within Chrome - this is located to the right of the address bar
• Select “Settings”Client on the “Show advanced settings” link to unveil the additional settings
• Click “Content Settings” in the “Privacy” section
• A pop up will appear, and under the “Cookies” section select “Block sites from setting any data”

Internet Explorer

• Click the gear-wheel icon in the top right corner of the browser
• Click Internet Options
• Navigate to the Privacy Tab
• Set the slider to “High” or above
• Click OK to confirm
• Safari
• Go to Safari Preferences (Cmd,)
• Click the “Privacy” icon
• Choose “Cookies and website data” as “Always block”
• Close window

Please bear in mind that if you do this, certain personalised features of this website and others cannot be provided to you.

 

Third Party Cookies

To help improve your experience of our site we use content from Google Maps on our contact page.

Third-party  cookies	What their cookies are used for
Google	We use Google Maps to show our location. Google’s privacy policy: http://www.google.co.uk/intl/en/policies/privacy/

 

Further information

If you wish to learn more about cookies in general and how to manage them, visit www.aboutcookies.org  

 

Contact Us

If you have any enquiry relating to your personal information, you can do so by sending an email to admin@quintondavies.com or writing to us at: 14, Equinox South, Bristol, BS32 4QL or calling us on: 01173636060